Distributors
Licensed retail locations that need compliant non-cash payment options at the counter, clean end-of-day totals, and hardware that works with the POS the state requires them to use.
You're Probably Paying Non-Qualified Interchange on Every Commercial Card
Most B2B sellers downgrade every commercial card they take. Three months of statements tells you what it costs.
No obligation review Clear explanation of every option and tradeoff
Payments Console
Illustrative view
Interchange qualification
Level 3 · qualifying
Line items Freight PO number
Monthly card volume
Sample trend — not a client figure
Payment methods enabled
Level 3 card
Line-item data sent
ACH
Flat fee, large invoices
Interchange-plus
Markup disclosed
Processing health
Nominal
Integration status
ERP connected
Qualification
Level 3
Settlement status
Batch settling · next business day
Transaction activityStreaming
Reserve / hold flagsNone on file
Interface illustration. Labels and values are generic examples, not customer data or performance claims.
How we calculate this
What you would save depends on your card mix, the data your systems can transmit and your current pricing. We do not quote a rate or promise a saving before reviewing your statements.
What we work on every day
Level 3 Optimization
Commercial Card Acceptance
ACH for Large Invoices
B2B ACH & Bank Payments
High-Ticket Acceptance
Statement & Fee Review
5
Payment methods compared
Best use, advantage, limitation and availability for each
12
Questions answered
Sourced, dated and reviewed by a specialist
0
Claims we cannot verify
No approval rates, client counts or bank relationships
Why operators work with us
Built around how B2B invoicing actually works
Five things we hold ourselves to on every account. They describe how we work — not outcomes we cannot promise and numbers we have not verified.
How we workReal client results will be published as approvals are received and each operator confirms in writing what we may share.
Specialized B2B interchange expertise
B2B invoicing businesses are the only accounts we work on. We scope by card mix, state program and product mix rather than treating every merchant as generic high risk.
- Plant-touching and distribution scoped separately
- Underwriting files prepared, not guessed at
Payment integration expertise
Payments have to land inside the software you already run. We plan the connection to your point-of-sale, e-commerce menu and accounting stack before anything goes live.
- POS, delivery and online checkout mapping
- Reconciliation checked through first settlement
Responsive support
Payment problems are time-sensitive. When funds are held, a reserve appears or a terminal stops taking payments, you reach a person who already knows your setup.
- A named point of contact on your account
- Escalation path documented before you need it
Transparent pricing review
We read your current statements line by line and show where the cost actually sits — rate, per-item, monthly, equipment and third-party fees — before recommending anything.
- Written breakdown of every fee we find
- Trade-offs stated, including what a change cannot fix
Multi-state B2B payment guidance
Operating across states means different regulators, different retail rules and different payment realities. We keep state-level references current and cite the official source.
- State guides with a visible last-reviewed date
- Multi-site setups standardized across locations
Who we work with
B2B businesses, at every stage of the payments problem
B2B payments are not one market. What is available to a licensed distributor is different from a distribution brand, a delivery operator or an ancillary vendor — so we scope each one separately.
Scope your business typeB2B Retailers & Multi-Site Operators
Multiple stores under one operator, where each site was set up differently. We standardize payment methods, fees, hardware and reporting across locations.
MRO & Distribution Brands
Distribution-derived products sit in a different underwriting category than THC. We match your product mix, lab documentation and claims language to processors that will actually keep the account.
Delivery Businesses
Where delivery is licensed and supported, we set up payment at the door or pre-payment before dispatch, with driver-level records that reconcile back to the order.
B2B E-Commerce
Online menus, pre-orders and distribution storefronts, where available: checkout flow, gateway behavior, refunds and chargeback handling reviewed before launch, not after.
Ancillary B2B Businesses
Software, packaging, equipment, consulting, security and services companies that keep getting misclassified as invoice-based and shut off.
Businesses That Have Been Declined
If underwriting turned you down, we look at what triggered it — products, website language, license status, ownership, documentation — and what would need to change.
Terminated or Restricted Accounts
Accounts closed, frozen, capped or moved to reserve. We help you understand the stated reason, recover what can be recovered, and rebuild with fewer single points of failure.
Payment methods, side by side
Compare what B2B businesses can actually accept
Each method below carries a different trade-off in cost, funding speed, customer experience and stability. Best use, main advantage, main limitation and availability are on the card — nothing is hidden behind a hover state.
In-store checkout
PIN Debit
Best use: Licensed distributor and retail counters that need a non-cash option at the point of sale.
Main advantage: Cardholder authenticates with a PIN; funds settle to the merchant on the provider's schedule, often next business day.
Main limitation: Needs a PIN pad and a POS flow that fits it. It is not credit card acceptance, and ticket or refund rules can differ.
Availability & risk: Requires a provider whose sponsor institution knowingly supports B2B merchants. Availability varies by state, card mix and underwriting.
Bank-to-bank
ACH
Best use: Wholesale and vendor invoices, recurring B2B billing, and consumer pay-by-bank on pre-orders where a provider supports it.
Main advantage: Runs on a bank rail rather than a card network, so card-brand acceptance rules are not the gatekeeper.
Main limitation: Not instant. Returns, authorization records and funding timing have to be handled deliberately.
Availability & risk: Depends on a bank or originator that has knowingly onboarded the business as a wholesale-related business, with enhanced due diligence.
App & closed-loop
Payment Wallets
Best use: Pre-orders, delivery and loyalty flows where the customer pays in an app instead of at the door.
Main advantage: Payment records tie back to the order, which makes reconciliation and delivery handoff cleaner.
Main limitation: Customers have to enrol and fund the wallet, so adoption takes work and you depend on one provider's rules.
Availability & risk: Varies by provider and state. Review the funding source, fee structure and what happens to balances if the program changes.
Always accepted
Cash
Best use: Every licensed counter today — it remains the fallback when an electronic method is unavailable.
Main advantage: No processor dependency and no chargebacks.
Main limitation: Security, counting, armored carrier and reconciliation costs, plus the basket-size effect of a cash-only checkout.
Availability & risk: Available wherever the sale itself is licensed, but you still need depository banking that accepts B2B deposits.
Distribution-derived only
Distribution Card Processing
Best use: Distribution-derived MRO e-commerce and retail brands whose products are lawful where they sell.
Main advantage: Card acceptance is possible in this underwriting category, which is separate from invoice-based THC.
Main limitation: Marketing claims, product mix and lab documentation are reviewed closely; non-compliant claims are a common cause of closure.
Availability & risk: Each processor's written policy governs what it will accept. Approval is never assumed and can be revisited at any time.
Which methods are available to you depends on your state, license type, product mix and the underwriting policy of the sponsoring bank or processor. Nothing above is a guarantee of approval, card-brand acceptance, or of compliance with state or federal law.
What we set up
Payment options explained in plain terms
Every option below carries trade-offs in cost, funding speed, customer experience and stability. We tell you all four before you sign anything.
Commercial Card Acceptance
Placement with processors and banks whose written underwriting policy covers your card mix and products — plus the documentation package that gets reviewed faster.
ACH & Bank Payments
Bank-to-bank collection for invoices, wholesale, B2B and recurring charges, with return handling and funding timelines explained before you go live.
In-Store & Debit-Style Payments
Counter payment methods where they are legally and operationally supported in your state, including cash-management and terminal workflows that hold up at close.
Recurring & Wholesale Billing
Scheduled billing for memberships, delivery subscriptions and supplier terms, with dunning rules instead of manual chasing.
Statement & Fee Review
A line-by-line read of what you are paying now: markups, reserve terms, monthly minimums, chargeback fees and the clauses that let a processor change them.
Downgrade Monitoring
Qualification reported every month by card type, so the day a required field stops populating you find out from us rather than from a year-end review.
Which methods are available to you depends on your state, license type, product mix and the underwriting policy of the sponsoring bank or processor. Nothing here is a guarantee of approval, card-brand acceptance, or of compliance with state or federal law.
What actually goes wrong
The problems B2B sellers keep hitting
01
Underwriting
Applications rejected over product photos, health claims, license status, ownership disclosure or missing lab reports — usually fixable, rarely explained.
02
Processor shutdowns
An account works for months, then stops mid-week with little notice because a sponsor bank changed its risk appetite.
03
Account holds
Deposits paused while a risk team reviews volume spikes, ticket size changes or a single flagged transaction.
04
Reserves
A rolling or capped reserve withholding a share of your revenue, often without a clear release schedule in writing.
05
Banking difficulty
Depository accounts closed or repriced, forcing you to move operating banking and payments at the same time.
06
Transaction restrictions
Caps on ticket size, monthly volume, refund windows or product categories that quietly limit how you sell.
07
Data that never reaches the network
The line items Level 3 requires are already on your invoice. If payment is taken in a separate terminal, none of it travels with the transaction.
08
Fees
Blended pricing, unexplained line items, PCI charges and month-to-month rate drift with no statement your team can audit.
09
Integrations
Payments that never reach your POS, seed-to-sale system or accounting file, so someone rekeys totals every night.
10
Limited payment methods
Cash-only checkout that costs you basket size, security overhead and armored-carrier fees.
Integrations
Payments Should Reach the Systems You Already Report In
B2B sellers run on a stack they did not entirely choose — distributor POS, state seed-to-sale reporting, delivery dispatch, e-commerce menus and accounting. We connect payment records to those systems so daily totals, fees and deposits reconcile without manual entry.
We confirm what your specific platform supports before scoping any integration — we do not list partnerships we have not verified.
Payments
POS
ERP
Accounting
CRM
Practice Mgmt
Field Service
Ecommerce
Custom Software
Distributor POS
Terminal and PIN pad behavior, tender types and end-of-day totals that match the POS your state requires.
Confirmed before we scope itSeed-to-Sale Reporting
Payment records that line up with the sales your compliance system already reports.
Confirmed before we scope itAccounting & ERP
Deposits, fees and refunds posted to the right accounts instead of rekeyed each night.
Confirmed before we scope itDelivery Dispatch
Pre-payment or payment at the door with driver-level records that reconcile to the order.
Confirmed before we scope itOnline Menus & E-Commerce
Checkout, refund and chargeback handling reviewed before launch, where the flow is supported.
Confirmed before we scope itCRM & Loyalty
Customer and loyalty records tied to the payment so marketing does not need a separate export.
Confirmed before we scope itInventory
Product-level detail carried through so payment totals reconcile against stock movement.
Confirmed before we scope itCustom Software
Gateway and API work for in-house systems, scoped after we confirm what the platform exposes.
Confirmed before we scope itHow we work
A three-step process, run by one team
STEP 01
Review
We look at your card mix, products, state, current processing statements, software and any decline, hold or termination notices you have received.
STEP 02
Recommend
You get the payment methods realistically available to you, what each costs, how fast it funds, what could put it at risk — and what we cannot support.
STEP 03
Implement
We prepare the underwriting file, coordinate setup and integration, train your staff, and stay on as the contact when something changes.
Common questions
Straight answers, before a call
These are the questions we field most often. Each one links to the full answer with caveats, sources and the date it was last reviewed.
Educational information about payments only. Nothing here is legal, tax or compliance advice, and rules change by state and over time.
Why trust us
We would rather show you nothing than show you something invented
B2B payments attract inflated claims — guaranteed approval, card-brand acceptance, named bank relationships. We do not make them. Here is what we will publish, and only once it is verified.
Our specialists
Named bios for the people who handle underwriting, integrations and escalations are being published here. Ask us who would own your account and we will tell you before you sign.
About B2B Pay HubCase studies
We publish results only with written client permission and verified numbers. Our first B2B case studies are in review, and this space stays empty until they clear.
Case studiesIntegrations
We list a platform only after we have completed a live integration with it and can name the workflow. Tell us your POS or accounting system and we will confirm what is supported.
IntegrationsCustomer feedback
No invented testimonials appear on this site. Reviews and references will be added here as clients approve them, with name and company attached.
Talk to a specialistFind Out Which Payment Options Your B2B Business Can Actually Use
Send us your card mix, products, software and current statements. You get a written summary of the methods available to you, what each costs, and where the risk sits.